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Senior Administrative Assistant to the SVP of Global Financial Planning

Location: San Diego, California, United States


Requisition Number: 214069

External Description:

Administrative Assistant

The Administrative Assistant must be able to operate within a fast-paced, growth environment that constantly changes. This person must be flexible and demonstrate the ability to manage ambiguity and be willing and able to provide efficient and effective administrative activities to support management and their teams, including senior-level executives. We are looking for a results-oriented, self-motivator who can work proactively and independently. 

This person will directly support the Senior VP, Financial Planning & Analysis and his team as needed. 

Key Responsibilities

  • Create high quality, professional Powerpoint presentations to be used at the CEO, CFO, and Board level.
  • Proficiency in creating charts and graphs in Excel and merging into Powerpoint.
  • Requirements gathering and preparation of information for use in discussions/meetings of executive staff.
  • Communicate with the highest degree of efficiency and clarity via email, text, messaging, and telephone.
  • Record minutes of staff meetings and manage action items and follow ups
  • Candidates must have a minimum of 4-6 years hands-on experience expediting business projects in support of a senior executive in a complex organization. 
  • Excellent professional ethics, integrity and judgment. 
  • Must possess the confidence and self-awareness to make executive decisions about scheduling and other necessary matters on behalf of the leadership team.
  • Highly proficient in Office 365, Workday, Excel/Sheets with the ability to learn new software quickly.
  • Candidates should be well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impacts of simultaneous projects. 
  • This person will possess strong judgment, decision making, time management, and prioritization skills.
  • Must be energetic, positive, outgoing, proactive and resourceful.
  • Maintain multiple calendars, schedule appointments and conference calls, and prepare itineraries and working with peer Administrative Assistants. 
  • Compose and prepare memos, letters, and other correspondence as needed. 
  • Make travel arrangements (post-pandemic). 
  • Maintain organization charts and key distribution lists. 
  • Process department invoices and check requests through Accounts Payable. 
  • Handle confidential information with the utmost discretion. 

Basic Requirements

  • High school diploma or GED; Associates or Bachelor's is preferred
  • Thorough knowledge and high proficiency with Microsoft 365 including PowerPoint, Excel, Word, Outlook, Teams, etc. 
  • Demonstrated basic analytical & mathematical skills; ability to perform research, data gathering, basic data analysis. 

Preferred Requirements:

  • Associates or Bachelor's Degree preferred
  • Experience working with a multi-national company
  • Experience supporting senior level executives

CountryEEOText_Description: Teradata invites all identities and backgrounds in the workplace. We work with deliberation and intent to ensure we are cultivating collaboration and inclusivity across our global organization. ​ We are proud to be an equal opportunity and affirmative action employer. We do not discriminate based upon race, color, ancestry, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related conditions), national origin, sexual orientation, age, citizenship, marital status, disability, medical condition, genetic information, gender identity or expression, military and veteran status, or any other legally protected status. Consistent with Colorado law, Colorado applicants can email the inbox to receive the compensation range information for this role. Please provide proof of Colorado residency in your request.

City: San Diego

State: California

Community / Marketing Title: Senior Administrative Assistant to the SVP of Global Financial Planning

Job Category: Administrative

Company Profile:

Our Company

Teradata is the connected multi-cloud data platform for enterprise analytics company. Our enterprise analytics solve business challenges from start to scale. Only Teradata gives you the flexibility to handle the massive and mixed data workloads of the future, today.

The Teradata Vantage architecture is cloud native, delivered as-a-service, and built on an open ecosystem. These design features make Vantage the ideal platform to optimize price performance in a multi-cloud environment.

LinkedIn Remote: #LI-Remote

Location_formattedLocationLong: San Diego, California US


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