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Administrative Assistant - TAAM

Location: Dallas, TX, USA

Notice

This position is no longer open.

Requisition Number: 210928

External Description:

Executive Assistant, AMS Government

The Executive Assistant, AMS Government must be able to operate within a fast paced, growth environment that constantly changes and must be flexible and demonstrate the ability to manage ambiguity. This person must be willing and able to provide efficient and effective administrative activities to support management and their teams, including senior level executives. They are a results-oriented, self-motivator who can work proactively and independently.

Key Responsibilities:

  • Maintain team calendars, schedule appointments and conference calls, prepare itineraries, and make travel arrangements.
  • Compose and prepare memos, letters, and other correspondence as needed.
  • Sort and distribute mail, maintain files and records, order office supplies, including kitchen items and order equipment.
  • Maintain organization charts and key distribution lists.
  • Process department invoices and check requests through Accounts Payable.
  • Handle confidential information with the utmost discretion.
  • Intimately know internal office functions such as, but not limited to, use of I-Expense, CAR, Changepoint, Workday, HR forms, Attendance, process payroll updates, PO's, technical support, etc.
  • Effectively and efficiently prepare presentation materials.
  • Assist with preparation of meeting; booking conference rooms, scheduling conference calls, catering, etc.
  • Provide facility support in coordination with property managers and, vendors, including tidying conference rooms, etc.
  • Coordinate office events such as employee celebrations and internal meetings.
  • Monitor function of all office equipment such as LAN, printers, phones and fax.
  • Mail & shipping administration.
  • Occasionally perform receptionist duties for the office. Greet and escort visitors.
  • Support human resources administrative needs in the areas of immigration, new hire orientation and intern program support.
  • Apply continuous improvement creating processes and infrastructure, to drive effective and efficient processes and improve performance of Teradata overall.

Work Environment:

  • The role will be based in our San Diego, CA office if the candidate is < 50 miles from the office. Otherwise, it can be virtual.

Basic Requirements:

  • High school diploma or GED.
  • Thorough knowledge and high proficiency with Microsoft Office Suite of products, primarily PowerPoint, Excel, Word and Outlook.
  • Demonstrated basic analytical & mathematical skills; ability to perform research, data gathering, basic data analysis.

Key Attributes:

  • Ability to multi-task and provide cross- organizational support.
  • Ability to perform and prioritize multiple projects simultaneously.
  • Strong written and verbal communication skills; strong editing and grammar skills
  • Excellent attention to detail and strong planning abilities.
  • Positively represent Teradata through proper phone etiquette, providing phone coverage, and efficiently routing and screening messages.
  • Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers.
  • Relies on experience and judgment to plan and accomplish goals.

Preferred Requirements:

  • Associates Degree
  • Experience working with a multi-national company
  • Experience supporting senior level executives

CountryEEOText_Description: Teradata invites all identities and backgrounds in the workplace. We work with deliberation and intent to ensure we are cultivating collaboration and inclusivity across our global organization. ​ We are proud to be an equal opportunity and affirmative action employer. We do not discriminate based upon race, color, ancestry, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related conditions), national origin, sexual orientation, age, citizenship, marital status, disability, medical condition, genetic information, gender identity or expression, military and veteran status, or any other legally protected status.

City: Washington

State: District Of Columbia

Community / Marketing Title: Administrative Assistant - TAAM

Job Category: Administrative

Company Profile:

Our Company

At Teradata, we believe that people thrive when empowered with better information. That’s why we built the most complete cloud analytics and data platform for AI. By delivering harmonized data, trusted AI, and faster innovation, we uplift and empower our customers—and our customers’ customers—to make better, more confident decisions. The world’s top companies across every major industry trust Teradata to improve business performance, enrich customer experiences, and fully integrate data across the enterprise.

LinkedIn Remote:

Location_formattedLocationLong: Dallas, Texas US

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