Administrative Assistant

Requisition Number: 207483

External Description:

Position Title:    Office Admin/Sales Support ( This is 6 months Contract position)

Reports to:        Country Manager 

Job Responsibilities 

Purchase Order

• creation and supplier invoicing, invoice listing, manage payments
• PO creation and issuance, e.g., office supplies purchase and OCS fee, Marketing/CRE/HR/Payroll service fee
• Manual invoice: Scan, code, route for approval
• Supplier’s Invoicing: Invoicing request after PO approval
• Manage Invoice List for all Malaysia payments
• Payment: check payment date for suppliers / Communication with AP team for timely payment
• Payment of post & quick service
• Invoice coding for non-PO invoices
• Business Support for TD Malaysia employees 

Business Travels:

• Flight and hotel booking, visa application for TD Malaysia employees / Malaysia hotel reservation and invitation letter for visitors
• Support training & Customer Education: Receive applications, arrange logistic requirements (room reservation, applicant contact, certificates, refreshment, etc.)
• Corporate credit card: Application, modification, issuance to employees, termination
• T&E policy guide and payment check with Accounts Payable (AP) contact.
• Car parking application and change, termination for office building parking
• Email list administration
• Checking Expense Claim from sales team based on T&E Policy 

Office Management 

• Office supplies and Refreshment (coffee & tea, etc.), Water, etc. purchase
• Office repair and maintenance relevant for the main office
• Communicate with the building management office if there is any issue / Announce a notice to employees
• Office event announcement (Holiday announcement)
• Support office event 

Sales Support 

• Work with sales team to maintain up to date sales outlook and provide outlook summary
• Provide sales team the necessary administrative help to make contracts
• Book the contracted sales to the system
• Organize the logistics to deliver contracted products to customers
• Work with partners to get necessary certifications, like EMI.
• Any other sales support requested by the manager
• Assistance to other Groups 

CRE 

• Office facilities management and communication with local agencies
• Office cleaning and cleaners’ payment
• ID card control: creation, registration, termination for office and building access
• Coordinate with vendor and/or Teradata Security for office security system
• Any other CRE related support asked by the manager as deemed appropriate 

HR, Payroll and Tax 

• Enrolment and Termination of Employee Insurance
• Support Regional HR Partner (where local contact is required)
• Support HR Mobility Team for immigration activities (e.g work pass application submission, renewal etc.)
• Year-end employee deduction relevant support
• Local tax payment support/ Tax invoice number provide
• ITS

 Printer maintenance

• Local PC management and inventory
• Marketing support
• Assisting with promotional big events
• Helping to assess the results of a marketing campaign/activities
• Helping with market research
• Updating customer information
• Collecting information for new suppliers
• Any other admin support work requested by the manager 

Qualification: 

• With working knowledge of MS applications, Outlook, Excel, Word and PowerPoint
• With 3+ years of experience
• Self-starter who proactively seeks opportunities to add value.
• Can communicate with managers and customers at all levels.
• Can confidently operate autonomously with minimal supervision.
• With professional written and verbal communication skills; can independently compose routine correspondence
• Tactful and diplomatic in dealings, trustworthy in various sensitive and confidential situations;
• Proactive and with positive attitude.
• With a “can-do” attitude and willing to take on a broad and varied range of “as required” tasks.
• Highly organized with an eye for detail.
• Motivated and focused on delivering results in tight timeframes.
• Ability to multi-task.

 

CountryEEOText_Description: Why We Think You’ll Love Teradata We prioritize a people-first culture because we know our people are at the very heart of our success. We embrace a flexible work model because we trust our people to make decisions about how, when, and where they work. We focus on well-being because we care about our people and their ability to thrive both personally and professionally. We are an anti-racist company because our dedication to Diversity, Equity, and Inclusion is more than a statement. It is a deep commitment to doing the work to foster an equitable environment that celebrates people for all of who they are.

City: Kuala Lumpur

State: Kuala Lumpur

Community / Marketing Title: Administrative Assistant

Job Category: Administrative

Company Profile:

Our Company

At Teradata, we believe that people thrive when empowered with better information. That’s why we built the most complete cloud analytics and data platform for AI. By delivering harmonized data, trusted AI, and faster innovation, we uplift and empower our customers—and our customers’ customers—to make better, more confident decisions. The world’s top companies across every major industry trust Teradata to improve business performance, enrich customer experiences, and fully integrate data across the enterprise.

LinkedIn Remote:

Location_formattedLocationLong: Kuala Lumpur, Kuala Lumpur MY